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#EXAMPLE OF NOTARIZED DOCUMENT FULL#

Jurat notarizations (those involving oaths) must be signed in the presence of the notary. Carefully compare the signature on the document against the signatures on the ID card and your journal.

Administer any required oath and have the signer sign the document if it hasn’t already been signed.

Any awkwardness related to the making of the signature may be an indication of attempted forgery. Pay attention to how the signer signs your journal.

Record information about the act in your Notary journal and have the signer sign your journal.

If the document contains a Notarial certificate, read it completely and screen for any errors that will need to be corrected. If the document does not contain a Notarial certificate you will not be able to proceed with the notarization until the omission is addressed.

Ask the signer if the document is complete while screening it to locate the Notarial certificate.

If signer is not personally known to you, request identification as required by law.

If the signer is unable to describe what the document is, or is having a difficult time conveying that information, it may be an indication that they are not competent to sign. While you scan the document for any printed title or other document identification, ask the signer to describe the document to you as well (use both sources of information to describe the document in your journal).

Ask the signer for the document that contains (or will contain) the signature to be notarized.

It can both protect the rights of citizens and help notaries defend themselves against false accusations.

If a notarized document is lost or altered, or if certain facts about the transaction are later challenged, the journal becomes valuable evidence.

Journal entries should be sequentially numbered and any journal or recording system where the pages are not physically bound together (or logically bound in the case of electronic notary journals) in a manner that prevents them from being inserted or removed from the journal by the notary should be avoided. Upon resignation from, or revocation or suspension of, a notary public’s commission, the notary public shall retain the notary public’s journal for 1o years after the performance of the last notarial act chronicled in the journal and inform the lieutenant governor where the journal is located. If a notary public’s journal is lost or stolen, the notary public shall promptly notify the lieutenant governor upon discovering that the journal is lost or stolen. If identity of the individual is based on satisfactory evidence, a brief description of the method of identification and the identification credential presented, if any, including the date of issuance and expiration of the identification credential and the fee, if any, charged by the notary public.

if identity of the individual is based on personal knowledge, a statement to that effect.

#EXAMPLE OF NOTARIZED DOCUMENT FULL#

the full name and address of each individual for whom the notarial act is performed.

a description of the record, if any, and type of notarial act.

If a journal is maintained in an electronic format, the journal must be in a permanent, tamper-evident electronic format complying with the regulations of the lieutenant governor under AS 44.50.072. The notary public shall retain the journal for 10 years after the performance of the last notarial act chronicled in the journal.Ī notary public may create a journal on a tangible medium or in an electronic format.Ī notary public shall maintain at least one journal in a tangible medium to chronicle all notarial acts.Ī notary public may maintain one or more journals in an electronic format to chronicle all notarial acts.

In accordance with the passage of HB 124 (PDF) that goes into effect January 1, 2021, notaries commissioned by the State of Alaska shall maintain a journal in which the notary public chronicles all notarial acts that the notary public performs under AS 44.50.075.